Demonstration Cooperative Agreements for Development and Implementation of Criminal Justice Treatment Networks

Published on AidPage by IDILOGIC on Jun 24, 2005

Purpose of this program:

To fund integrated criminal justice treatment networks made up of a consortium of criminal justice, substance abuse treatment, primary health and mental health care, and allied social services and job placement agencies in the following three offender populations: Adult Female Offenders, Juvenile Justice Populations and Adult Male Offenders. Each network will develop a strategy to link existing criminal justice-primary care-substance abuse-treatment partnerships into a comprehensive continuum of services in addiction treatment, public health, primary care, mental health, and courts and corrections, with the pivotal points of referral and supervision being either the courts or community corrections (probation and parole agencies).

Possible uses and use restrictions...

Funds (including direct costs and allowable indirect costs) may be used only for expenses clearly related and necessary to carry out approved network activities for planning and implementation designed to improve the accessibility and effectiveness of community-based offender substance abuse treatment services coordinated with primary care and mental health services in metropolitan areas with populations of 200,000 to 1 million. Funds may not be used to supplant current funding for existing activities. Funds may not be used for the purchase of a facility to house any portion of the proposed program. Any funds proposed for the purpose of renovation expenses must be detailed and linked directly to programmatic activities. Any lease arrangements in association with the proposed program utilizing these funds may not extend beyond the project period or cover non-programmatic activities. Construction costs are not allowed. No less than 98 percent of the total amount awarded to each State must be allocated to the subrecipients. From any remaining funds, the State may recover the lesser of its actual costs of administration (direct and indirect costs) of grant, or 2 percent of the total amount of awards made to subrecipients within the State.

Who is eligible to apply...

Applicant Eligibility for this program is limited to the State Alcohol and Drug Abuse Agency which applies on behalf of a consortium of relevant State and local officials, and public and nonprofit private entities who provide or have jurisdiction over providing treatment for substance abuse to individuals under criminal justice supervision. Where the State agency chooses to not be the applicant, public and nonprofit private entities which develop a project on behalf of a consortium may submit applications, directly, but are required to coordinate with the State agency, and the State agency should designate its priorities if more than one application is submitted from that state.

Eligible Applicant Categories:
Eligible Functional Categories:

Applicants must provide a letter(s) of commitment as evidence of collaboration and involvement on the part of a consortium of appropriate State and local officials and public/nonprofit private entities involved in providing treatment for substance abuse to individuals under criminal justice supervision.

Note:This is a brief description of the credentials or documentation required prior to, or along with, an application for assistance.

About this section:

This section indicates who can apply to the Federal government for assistance and the criteria the potential applicant must satisfy. For example, individuals may be eligible for research grants, and the criteria to be satisfied may be that they have a professional or scientific degree, 3 years of research experience, and be a citizen of the United States. Universities, medical schools, hospitals, or State and local governments may also be eligible. Where State governments are eligible, the type of State agency will be indicated (State welfare agency or State agency on aging) and the criteria that they must satisfy.

Certain federal programs (e.g., the Pell Grant program which provides grants to students) involve intermediate levels of application processing, i.e., applications are transmitted through colleges or universities that are neither the direct applicant nor the ultimate beneficiary. For these programs, the criteria that the intermediaries must satisfy are also indicated, along with intermediaries who are not eligible.

How to apply...

Application Procedure:

All applicants are to use the standard application form PHS 5161-1 (Rev. July 2000), which contains Standard Form 424 (Face Page). Application kits containing the necessary forms and instructions may be obtained by contacting: The National Clearinghouse for Alcohol and Drug Information, P.O. Box 2345, Rockville, MD 20857. Telephone: 1-800-729-6686. Applicants should reference CSAT Grant announcement, "Demonstration Grants for the Development and Implementation of Criminal Justice Treatment Networks."

Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.

Award Procedure:

Cooperative Agreement Grants in support of projects recommended for approval by the initial review groups and the Advisory Council and the Director, CSAT are awarded by CSAT to the applicant.

Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check. Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office, or by an authorized county office. The assistance may pass through the initial applicant for further distribution by intermediate level applicants to groups or individuals in the private sector.

Deadlines and process...


No new applications are being accepted.

Note: When available, this section indicates the deadlines for applications to the funding agency which will be stated in terms of the date(s) or between what dates the application should be received. When not available, applicants should contact the funding agency for deadline information.

Range of Approval/Disapproval Time

Approximately 90 to 120 days.

Preapplication Coordination

A letter of intent from prospective applicants is requested 30 days prior to the application receipt date, and should be sent to: Office of Review, Substance Abuse and Mental Health Administration, Rockwall II Building, Suite 630, Rockville, MD 20857, ATTN: Letter of Intent. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Note: This section indicates whether any prior coordination or approval is required with governmental or nongovernmental units prior to the submission of a formal application to the federal funding agency.



Note: In some cases, there are no provisions for appeal. Where applicable, this section discusses appeal procedures or allowable rework time for resubmission of applications to be processed by the funding agency. Appeal procedures vary with individual programs and are either listed in this section or applicants are referred to appeal procedures documented in the relevant Code of Federal Regulations (CFR).


Not applicable.

Note: In some instances, renewal procedures may be the same as for the application procedure, e.g., for projects of a non-continuing nature renewals will be treated as new, competing applications; for projects of an ongoing nature, renewals may be given annually.

Who can benefit...

Male and female adult and juvenile offenders with substance abuse and related health problems.

About this section:

This section lists the ultimate beneficiaries of a program, the criteria they must satisfy and who specifically is not eligible. The applicant and beneficiary will generally be the same for programs that provide assistance directly from a Federal agency. However, financial assistance that passes through State or local governments will have different applicants and beneficiaries since the assistance is transmitted to private sector beneficiaries who are not obligated to request or apply for the assistance.

What types of assistance...

Project Grants

The funding, for fixed or known periods, of specific projects. Project grants can include fellowships, scholarships, research grants, training grants, traineeships, experimental and demonstration grants, evaluation grants, planning grants, technical assistance grants, survey grants, and construction grants.

How much financial aid...

Range and Average of Financial Assistance

One award of $1,000,000 was made in FY 2001.

Note: This section lists the representative range (smallest to largest) of the amount of financial assistance available. These figures are based upon funds awarded in the past fiscal year and the current fiscal year to date. Also indicated is an approximate average amount of awards which were made in the past and current fiscal years.


(Cooperative Agreements) FY 03 $1,000,000; FY 04 est $1,000,000; and FY 05 est $1,000,000.

Note: The dollar amounts listed in this section represent obligations for the past fiscal year (PY), estimates for the current fiscal year (CY), and estimates for the budget fiscal year (BY) as reported by the Federal agencies. Obligations for non-financial assistance programs indicate the administrative expenses involved in the operation of a program.

Account Identification


Note: Note: This 11-digit budget account identification code represents the account which funds a particular program. This code should be consistent with the code given for the program area as specified in Appendix III of the Budget of the United States Government.

Examples of funded projects...

Denver Juvenile Justice Integrated Treatment Network, Denver, Colorado, The Denver Network is implementing a comprehensive continuum of care for alcohol and other drug abusing juvenile offenders and their families through a collaborative effort of all public juvenile justice/correctional systems, and public and private sector mental health, health, education, pro-social, employment, AOD, and social services; Brooklyn Treatment Court/Women's Treatment Network, Brooklyn, New York, The Brooklyn Treatment Court, a dedicated court linked to a centralized case management unit, serves as the hub of a comprehensive criminal justice and treatment network. Collaborations with the Kings County District Attorney, the Legal Aid Society, the New York City Department of Corrections and other criminal justice agencies have resulted in a comprehensive court-based response to the needs of non-violent substance abuse offenders, where treatment is offered as an alternative to incarceration.

About this section

This section indicates the different types of projects which have been funded in the past. Only projects funded under Project Grants or Direct Payments for Specified Use should be listed here. The examples give potential applicants an idea of the types of projects that may be accepted for funding. The agency should list at least five examples of the most recently funded projects.

Program accomplishments...

One award was made in fiscal year 2001. One award is anticipated to be made in fiscal year 2002 and fiscal year 2003.

Criteria for selecting proposals...

Criteria for technical merit review of applications will include the following: Significance of Network to State and Local Efforts (20 percent); Relevancy/Adequacy of Project's Plans (35 percent); Appropriateness of Project Resources, Planning and Management (25 percent); and Adequacy of Evaluation Plans (20 percent). In addition award criteria will include: Representation on the consortium to include the broadest array of health and human services; coordination with other Federal programs; geographical distribution; focus on racial and ethnic minorities; availability of nonfederal resources and the availability of Federal funds.

Assistance considerations...

Length and Time Phasing of Assistance

Awards will be made for a maximum of 5 years. Year 1 will involve a 9 to 12 month planning period. CSAT approval of the plan is required prior to implementation. Payments will be made either on a Monthly Cash Request System or under an Electronic Transfer System.

Formula and Matching Requirements

This program has no statutory formula or matching requirements.

A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.

Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.

In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.

Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.

Post assistance requirements...


Unless otherwise specified, progress reports will be required at least quarterly, and a financial status report is required annually. A final progress report and financial status report are required 90 days following the end of the project period.

Note: This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.


In accordance with the provisions of OMB Circular No. A- 133 (Revised, June 24, 1997), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. In addition, grants and cooperative agreements are subject to inspection and audits by DHHS and other Federal government officials. In addition, 45 CFR 74.26 requires that for-profit recipients and subrecipients have an audit performed in accordance with Government Auditing Standards or Circular No. A-133.

Note: This section discusses audits required by the Federal agency. The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133. These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year, as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period, rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).


There is a 3-year record retention requirement; records shall be retained beyond the 3-year period if final audit has not been done or findings resolved.

Note: This section indicates the record retention requirements and the type of records the Federal agency may require. Not included are the normally imposed requirements of the General Accounting Office. For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C. For other programs, record retention is governed by the funding agency's requirements.



Public Health Service Act, as amended, Title V, Part B, Section 511, 42 U.S.C. 290bb-4.

Note: This section lists the legal authority upon which a program is based (acts, amendments to acts, Public Law numbers, titles, sections, Statute Codes, citations to the U.S. Code, Executive Orders, Presidential Reorganization Plans, and Memoranda from an agency head).

Regulations, Guidelines, And Literature

Federal regulations at Title 45 CFR Parts 74 and 92, generic requirements concerning the administration of grants, and the PHS Grants Policy Statement are applicable to the awards. Guidelines and instructions are included in the application kits available by request from: The National Clearinghouse for Alcohol and Drug Information, P.O. Box 2345, Rockville, MD 20857. Telephone: (301) 468-2600 or 1-800-729-6686.

Contact information...

Web Sites
Regional Or Local Office

Not applicable.

Note: This section lists the agency contact person, address and telephone number of the Federal Regional or Local Office(s) to be contacted for detailed information regarding a program such as: (1) current availability of funds and the likelihood of receiving assistance within a given period; (2) pre-application and application forms required; (3) whether a pre-application conference is recommended; (4) assistance available in preparation of applications; (5) whether funding decisions are made at the headquarters, regional or local level; (6) application renewal procedures (including continuations and supplementals) or appeal procedures for rejected applications; and (7) recently published program guidelines and material. However, for most federal programs, this section will instruct the reader to consult the so-called Appendix IV of the Catalog due to the large volume of Regional and Local Office Contacts for most agencies. This information is provided in Additional Contact Information (see below).

Headquarters Office

Program Contacts: Randy Muck, Division of Practice and Systems Development, Center for Substance Abuse Treatment, Substance Abuse and Mental Health Services Administration, Public Health Service, Department of Health and Human Services, Rockwall II Building, 7th Floor, 5600 Fishers Lane, Rockville, MD 20857. Telephone: (301) 443-6533. Use the same number for FTS. Grants Management Contact: Ms. Kimberly Pendleton, Grants Management Officer, Grants Management Office, Office of Program Support, Substance Abuse and Mental Health Services Administration, Public Health Service, Department of Health and Human Services, Rockwall II Building, Suite 630, 5600 Fishers Lane, Rockville, MD 20857. Telephone: (301) 443-6133. Use the same numbers for FTS.

Note: This section lists names and addresses of the office at the headquarters level with direct operational responsibility for managing a program. A telephone number is provided in cases where a Regional or Local Office is not normally able to answer detailed inquiries concerning a program. Also listed are the name(s) and telephone number(s) of the information contact person(s) who can provide additional program information to applicants.

Additional Contact Information (Appendix IV)

Due to the large volume of regional and local office contacts for most agencies, full contact information is also provided separately here in a PDF format: